Client

Royal Mail Group plc.

Requirement

To recover components lists and diagnostic information for complex capital equipment that may be in service for 10 or more years.

Existing paper was poor quality photocopy of illustrations and lists. These need to be captured and formatted to in-house style in text-searchable PDF files for distribution via intranet.

Project extended to around 20 bound volumes.

Method

1. All material is scanned and stored as images.

2. Text is OCR-processed (Optical Character Recognition) to derive searchable text in Microsoft Word

3. Illustrations are placed in Word text and sized, as appropriate. Some new illustrations were created where original copy was judged too poor

4. Automatic Tables of Contents/Cross-references etc. are installed.

5. Word document is post-processed to PDF format for distribution

Features & Benefits

1. Single source document (MS Word)- easy maintenance

2. Formatted for effective display on screen or on paper

3. PDF distribution format allows zoom in/out for accurate display

4. Prints to paper exactly as seen on screen

5. Documents are navigable using point and click on hyperlinks (in blue)

6. PDF files are searchable on-line

Examples:

The thumbnails below link to "before & after" PDF files, to show the poor quality of the source comapred to that of the final documents. Also, see About PDF Files, below.

Note:
Any hyperlinks in the examples are for illustration only, they cannot function.

"Before" view. Shows poor grade photocopy that was used as the source for this "paper to electronic" project.	"After" view. Zoom in to see quality. Text is fully searchable. Document is presented in "house style". All material is now in MS-Word format, allowing staff to correct/update, as required.

About PDF Files